BELA POLICY & REGULATIONS

REFUND POLICY GUIDELINES | POLICY CHANGES AFTER STUDY REGISTRATION | BELA ACADEMY REGULATIONS

REFUND POLICY GUIDELINES

1. BEFORE THE TRAINING STARTS
  • If a refund is requested more than 4 weeks before the start, the full amount minus the deposit will be refunded. ($300)
  • If a refund is requested within 4 weeks of the start, the full amount minus the deposit and the first 4-week tuition will be refunded.
  • Postponement of training is allowed only once. If tuition has increased due to the schedule change, the new tuition rate applies. (Refer to the post-registration change policy)
  • Training dates cannot be registered more than 1 year in advance.
  • For registrations of 4 weeks or less, no refund is available.
  • If a refund is requested within 1 week of the start, 50% of the remaining tuition after deducting the first 4-week tuition will be refunded.
  • If a refund is requested after 1 week of the start, 50% of the remaining tuition after deducting the first 4-week and the next 4-week tuition will be refunded.
  • If more than 50% of the training period has been completed, no refund of the remaining tuition is available.
  • Local fees are refundable only for unused electricity and utility costs.

Tuition, meals, dormitory fees, airport pickup fees, registration fees, and textbook costs are non-refundable and are notified in advance. These fees will not be refunded even in the case of early departure during the training period.

  • If a training postponement is requested due to health reasons, it may be rescheduled within 1 year (submission of a doctor’s note required).
  • If a training postponement is requested due to the death of an immediate family member, it may be rescheduled within 1 year (applies only in cases of immediate family; submission of a death certificate required).
  • If a refund is requested instead of postponement, the standard refund policy will apply.
  • Additional classes can be requested on-site, but changing the training program is not allowed.
  • No refund for violations of academy regulations or dismissal.
  • No refund for personal reasons such as dissatisfaction with studies, meals, weather, dormitory, or inability to adapt.
  • No refund for minor, treatable illnesses such as cold, menstrual pain, or allergies.
  • Submission of false medical certificates or detection of a visit not for training purposes will result in immediate dismissal and no refund.
  • After reviewing the refund details, submit a refund application, which will be processed within one month.
  • Any overseas remittance fees will be deducted from the refund.
  • Tuition refunds are processed through the agency used for registration and will be transferred to the account provided.

                   | In Case of Disasters or Unforeseen Events During Training |

  • If training can continue in agreement with the local Philippine authorities, the program will proceed. If the student wishes to cancel, the academy’s standard cancellation and refund policy applies.
  • If the academy determines that training cannot continue or operations are impossible, the full remaining tuition will be refunded.

POLICY CHANGES AFTER STUDY REGISTRATION

1. CHANGE OF STUDY START DATE (Postponement)
  • A change of the study start date is allowed only once.
  • Requests must be made at least 8 weeks before the original start date.
  • If less than 8 weeks remain before the start date, changes are not permitted.
  • However, exceptions may be considered in cases of immediate family bereavement or serious illness, subject to submission of supporting documents requested by the academy.
  • The new start date must be within 1 year from the date of the request.
  • If tuition fees or local fees differ based on the new start date, all fees will be recalculated according to the latest price list.
  • If a student changes the study start date and there are differences in tuition fees or course details based on the new date, the latest brochure and updated course details will apply.
  • If the study start date and study period remain the same, and only the study type or course is changed.
  • If the requested course is still in operation, the original tuition fee at the time of registration will apply, even if a new brochure has been released.
  • If the requested course is no longer available, the student must choose from the new brochure, and the new tuition fee will apply.
  • Room type changes are possible only if there is room availability.
  • If no rooms are available, the change cannot be approved.
  • If the student requests cancellation due to the unavailability of a dormitory room type change, the cancellation and refund will be processed according to the refund policy.
  • Extension of the study period is possible only if dormitory rooms are available.
  • If no dormitory rooms are available, the extension may not be possible.
  • Any special circumstances or exceptions will be reviewed internally by the academy and communicated through the registered agency.

BELA ACADEMY REGULATIONS

STUDENT RESPONSIBILITIES
  • All students must strictly comply with the academy’s rules, guidelines, and official announcements. Any violation may result in dismissal from the academy.
  • All local expenses incurred during the study period must be paid directly by the student in the Philippines, and this is considered agreed upon in advance.
  • All students are required to obtain travel insurance covering possible accidents, illnesses, and natural disasters during their stay in the Philippines.
  • Students have received accurate information regarding holidays from the registering agency and agree in advance to the total number of instructional days during the study period.
  • Students with any physical or mental conditions must inform the academy in advance.
  • Failure to disclose such conditions may result in dismissal.
  • All overseas bank transfer fees are the responsibility of the student.
  • Tuition and registration fees will be calculated based on the actual amount received by the academy.
  • If a student is more than 10 minutes late, the class will be marked as an absence and considered concluded.
  • If a student is absent from the same class three (3) or more times for personal reasons (e.g., exercise, massage, outings), the class will be canceled for the remainder of the study period.
  • If homework is not completed three (3) or more times, the assigned teacher may refuse to conduct the class.
  • Class schedules cannot be changed after arrival in the Philippines. Additional classes may be arranged only on a limited basis following prior consultation.
  • The use of electronic devices during class hours may be restricted, even for online lectures, external educational content, or personal study purposes.
  • A minimum number of instructional days is guaranteed based on the study period. The first-day level test and orientation (OT) are included in the total instructional days.  (2 weeks: 9 days, 3 weeks: 13 days, 4 weeks: 18 days, 5 weeks: 22 days, 6 weeks: 27 days, 7 weeks: 31 days, 8 weeks: 36 days, 9 weeks: 40 days, 10 weeks: 45 days.. etc)
  • The following actions are subject to disciplinary warnings:
    • Unexcused absences or refusal to attend class
    • Cheating during examinations
    • Damage to school property during class
    • Disrupting class
    • Disrespectful behavior toward teachers or staff
    • Refusal to follow instructions
  • Moderate drinking is permitted within the academy. However, excessive drinking that causes disturbances, unauthorized outings, or class absences will result in dismissal. Confiscated alcohol will not be returned.
  • Smoking is allowed only in designated areas. Smoking inside dormitory rooms or indoor areas is strictly prohibited and will result in dismissal.
  • This policy applies equally to electronic cigarettes, hookahs, and traditional tobacco products.
  • The use of electronic devices may be restricted during class hours or at night, particularly for group programs and junior/student programs.
  • Photographing or recording other students, staff, or facilities without permission, or sharing such content on social media, is strictly prohibited and may result in legal action.
  • Any behavior that insults, harasses, or discriminates against others—including verbal or physical actions related to learning rights, privacy, nationality, religion, or appearance—will result in immediate dismissal.
  • Students must strictly comply with all dormitory curfew, outing, and overnight stay regulations. Any unauthorized violation will result in dismissal from the dormitory.
  • Assigned rooms must not be changed without prior approval from the academy.Any rearrangement of furniture, damage, defacement, or alteration is strictly prohibited.
  • Bringing pets into the dormitory and allowing unauthorized visitors are strictly prohibited.Violations will result in dismissal.
  • Students must securely lock their rooms when leaving.The academy is not responsible for any loss or theft of personal belongings.
  • Meals are permitted only in designated dining areas.Taking dishes or utensils into dormitory rooms three (3) or more times will result in dismissal.
  • If necessary for dormitory operations (e.g., maintenance or registration adjustments), the academy may request a room change, and students are required to cooperate.
  • Entering another student’s room is strictly prohibited. Three (3) or more violations will result in dismissal.
  • Entry into rooms of the opposite sex is strictly prohibited. Any violation will result in immediate dismissal.
  • Excessive noise, abusive language, disorderly conduct due to intoxication, or damage to facilities within the dormitory will be strictly disciplined. In serious cases, dismissal may be enforced at the academy’s discretion.
  •  
  • Students may be dismissed immediately under the following circumstances
  • Behavior that threatens the safety or order of the community due to emotional instability, impulsive actions, poor emotional control, or inappropriate conduct.
  • Serious disruption of academy order through verbal abuse, disturbances, threats, or persistent non-cooperation during classes or daily life.
  • Violation of alcohol-related regulations, including excessive drinking resulting in disturbances, unauthorized outings, or class absences.
  • Smoking inside the dormitory or indoor areas, including the use of electronic cigarettes.
  • Possession or use of illegal drugs.
  • Unauthorized entry into rooms of the opposite sex or any sexually inappropriate behavior.
  • Theft, property damage, physical violence, sexual harassment, or bullying.
  • Discriminatory or degrading language or behavior toward others, including but not limited to race, nationality, religion, or appearance.
  • Repeated disrespectful behavior toward teachers or staff, or continued refusal to follow instructions.
  • Repeated inability to adapt to academy life or cases where maintaining communal living is deemed difficult.
  • If a student shows symptoms of infectious diseases such as COVID-19, the student must report immediately to the academy.
  • The academy may require isolation measures and temporary suspension of classes.
  • In the event of unexpected situations in the Philippines (including natural disasters, political instability, or disease outbreaks), the academy reserves the right to adjust student movement, class schedules, and return arrangements as necessary.

These rules are considered automatically agreed upon at the time of enrollment. Both students and their guardians are expected to read and fully understand the contents. The academy will not be held responsible for any disadvantages resulting from violations of these regulations.

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